eRajyapatra Karnataka: Guide to the Online Name Change Portal

What Is the eRajyapatra Portal and How Do You Use It for Name Change in Karnataka?

The eRajyapatra portal name change Karnataka government's official online platform for publishing notifications in the Karnataka State Gazette — including name change notifications. It allows Bangalore and Karnataka residents to submit their name change Gazette application digitally, without visiting the Government Central Press on Mysore Road. After your affidavit is notarized and both newspaper ads are published, you upload your documents through the portal, pay the fee online, and the Gazette notification is published within 3–6 weeks.

At ApplyNameChange.in, we guide Bangalore residents through the eRajyapatra submission process end-to-end — including document preparation, portal navigation, and tracking the published notification. Bangalore office: +91 9844879323

What Is the eRajyapatra Portal?

eRajyapatra — translated literally as "e-State Gazette" — is the Karnataka Department of Printing, Stationery and Publications' digital platform for accepting, processing, and publishing official Gazette notifications from citizens and government departments.

For name changes, it replaces the older offline process of physically visiting the Government Central Press in Bangalore and submitting a paper application at the counter. The portal accepts applications for:

• Change of name (personal name change)
• Correction of name (spelling errors)
• Minor's name change (submitted by parent or guardian)
• Name change after marriage or divorce

The Karnataka State Gazette is the correct Gazette for state-level document updates — driving licence, ration card, and state government employment records. For passport, PAN card, and central government purposes, the Central Gazette (Gazette of India) is required instead.

When Should You Use eRajyapatra vs the Central Gazette?

This is the most important decision before you start the Gazette application — using the wrong Gazette costs you weeks and requires restarting.

Situation	Use eRajyapatra (Karnataka State)	Use Central Gazette (Gazette of India)
Updating Karnataka driving licence	✅ Yes	❌ Not required
Updating ration card in Karnataka	✅ Yes	❌ Not required
Updating state government employment records	✅ Yes	❌ Not required
Updating Aadhaar	⚠️ Accepted by most centres	✅ Also accepted
Updating PAN card	❌ Not accepted	✅ Required
Passport name change	❌ Not accepted	✅ Mandatory
Central government employment	❌ Not accepted	✅ Required
Bank account name update	⚠️ Accepted by some banks	✅ Accepted everywhere

Key rule: If you need to update your passport, always use the Central Gazette. For everything else that is Karnataka-specific, eRajyapatra is faster, cheaper, and more convenient.

What Documents Do You Need Before Using the eRajyapatra Portal?

Before logging into the eRajyapatra portal, all three pre-Gazette stages must be complete — the affidavit notarized, both newspaper ads published, and original clippings in hand. The portal will ask you to upload these immediately.

Documents required for eRajyapatra name change application:

Document	Requirement
Notarized name change affidavit	Clear scan of original — all pages including notary stamp
English newspaper clipping	Full-page scan of the day's newspaper showing your ad
Kannada newspaper clipping	Full-page scan of the day's newspaper showing your ad
ID proof	Scanned self-attested copy — Aadhaar, PAN, or Passport
Passport-size photograph	Recent, clear scan — cross-signed on the back
Application proforma	Filled and signed by applicant and two witnesses

Important: Full-page newspaper scans — not cropped cut-outs — are required. The Gazette office needs to verify the newspaper name, date, and edition from the full page. A cropped scan showing only the ad will be rejected.

How Do You Use the eRajyapatra Portal for a Name Change in Karnataka?

Here is the complete step-by-step process for submitting a name change Gazette notification through the eRajyapatra portal from Bangalore.

Step 1: Access the Portal

Visit erajyapatra.kar.gov.in — the official Karnataka Government eRajyapatra portal. The site is available in both Kannada and English.

Step 2: Create an Account or Log In

Register using your mobile number and email address. You will receive an OTP for verification. Once logged in, you can start a new application or resume a saved draft.

Step 3: Select Notification Type

Choose "Change of Name" from the list of available notification categories. If you are filing for a minor, select the appropriate minor category.

Step 4: Fill in the Application Form

Enter the following details accurately — exactly as they appear in your affidavit and newspaper ad:

Applicant's full old name

Applicant's full new name

Reason for name change

Date of affidavit

Name and registration number of Notary Public

Newspaper names and publication dates

Full current address in Karnataka with PIN code

Father's / husband's name

Age and date of birth

Critical: Every detail in this form must match the affidavit and newspaper ads exactly. A mismatch in any field — even punctuation or spacing in the name — will cause rejection.

Step 5: Upload Supporting Documents

Upload clear, high-resolution scans of:

• Notarized affidavit (all pages)
• Full-page English newspaper (with ad visible and date visible)
• Full-page Kannada newspaper (with ad visible and date visible)
• Self-attested ID proof
• Passport-size photograph

Scan quality tip: Minimum 300 DPI resolution. Files should be in PDF or JPEG format. If newspaper pages are large, scan them in two halves and upload both.

Step 6: Preview the Gazette Notification Text

The portal generates a preview of how your name change notification will appear in the published Gazette. Review this carefully:

• Check the new name spelling one more time
• Verify your address appears correctly
• Confirm the notification reads as intended

Once the notification is published, corrections cannot be made — you would need to file a fresh application.

Step 7: Pay the Gazette Fee Online

The eRajyapatra fee is calculated based on the word count or character count of your notification text. Payment methods accepted:

• UPI (Google Pay, PhonePe, BHIM)
• Net banking
• Debit card / Credit card

Approximate fee range: ₹700 – ₹1,500 for a standard adult name change notification. Confirm the exact amount on the portal at checkout — fees are updated periodically by the Department.

Step 8: Submit the Application

After payment, submit the application. You receive a confirmation with a unique application reference number. Save this number — you will use it to track the status of your application.

Step 9: Track Status and Download Published Notification

Log in to the portal using your reference number to check your application status. Once your notification is approved and published in the Karnataka State Gazette:

• Download the official PDF from the portal
• This PDF is legally valid for all Karnataka state document updates
• Print and keep multiple copies for submission to various institutions

How Long Does eRajyapatra Take to Publish a Name Change in Karnataka?

After a correctly submitted application with all required documents, the Karnataka State Gazette notification is typically published within 3 to 6 weeks. Applications with deficiencies — missing documents, wrong file formats, or name mismatches — take longer due to the correction and resubmission cycle.

Application Status	Typical Timeline
Complete, correctly submitted application	3–6 weeks
Application with minor deficiencies (correctable online)	5–8 weeks
Application with major deficiencies (requiring resubmission)	8–12 weeks

Check your application status weekly through the portal. If there is no movement after 6 weeks, contact the eRajyapatra helpdesk or reach out to ApplyNameChange.in for a follow-up.

What Is the eRajyapatra Fee for a Name Change in Karnataka?

The eRajyapatra fee for a personal name change notification is based on the length of the notification text. Shorter notifications cost less — this is an incentive to keep your Gazette notification concise and focused on the essential legal information.

Notification Length	Approximate Fee Range
Short (adult, simple name change)	₹700 – ₹1,000
Medium (with additional details)	₹1,000 – ₹1,500
Minor's name change	Slightly higher — confirm on portal

This fee is separate from and in addition to your affidavit notarization charges, newspaper ad costs, and ApplyNameChange.in service charges.

What Are the Common Reasons eRajyapatra Applications Get Rejected?

Rejection Reason	How to Avoid It
Name mismatch between form and affidavit	Triple-check new name spelling before submitting form
Cropped newspaper scan instead of full page	Scan the entire newspaper page, not just the ad
Blurry or low-resolution scans	Use 300 DPI minimum; scan in good lighting
Missing page in affidavit scan	Upload all pages including notary's certification page
Affidavit date later than newspaper publication date	Always notarize affidavit before booking newspaper ad
Incorrect notification category selected	Verify category — adult vs. minor, correction vs. full name change
ID proof not self-attested	Sign and date every page of uploaded ID proof copies

Frequently Asked Questions

Related guides:

• Can You Submit the Gazette Application Online from Bangalore
• How to name change legally Bangalore
• Newspaper Ad for Name Change: Format, Cost & Approved List
• Name change ads — book online